DJ SoundPhaze Events Terms & Conditions
Effective Date: February 26, 2026
DJ SoundPhaze Events
Santa Maria, California
1. Booking & Retainer (Deposit)
To secure your event date, a non-refundable retainer is required:
$100 for DJ services only
$100 for Photobooth services only
$200 when booking both DJ and Photobooth services
Your event date is not reserved until the retainer has been received.
The retainer will be applied toward the total balance.
2. Payment Terms
The remaining balance is due:
Before or at the event
Full payment must be received before services begin
DJ SoundPhaze Events reserves the right to delay setup or refuse to begin services if full payment has not been received.
3. Minimum Setup Time Clause
The client agrees to provide:
A minimum of 60 minutes of setup time prior to the event start time
Delays caused by the venue, coordinator, or client that reduce setup time may result in delayed start of services. Service time will not be extended due to delayed setup unless overtime is approved and paid.
4. Overtime Policy
If additional time is requested beyond the agreed service period:
$50 for an additional 30 minutes
$100 for an additional 60 minutes
Overtime must be approved by DJ SoundPhaze Events and is subject to availability.
Payment for overtime is due immediately before the additional time begins.
5. Cancellations & Refunds
The retainer is non-refundable.
If the client cancels:
Cancellations made more than 7 days prior to the event date will receive a full refund of all payments made, including the retainer.
Cancellations made 7 days or less before the event date will result in the retainer being non-refundable.
Any payments made beyond the retainer may be refunded at the discretion of DJ SoundPhaze Events.
Exceptions may be considered on a case-by-case basis but are not guaranteed.
If DJ SoundPhaze Events must cancel due to emergency or unforeseen circumstances, all payments made will be fully refunded.
6. Client Responsibilities
The client agrees to:
Provide safe and adequate space for equipment.
Provide access to reliable power outlets.
Maintain a safe environment for staff and equipment.
Ensure guests behave respectfully toward staff and equipment.
7. Guest Conduct & Safety
DJ SoundPhaze Events reserves the right to:
Stop services if guests become aggressive, inappropriate, or unsafe.
Refuse service to intoxicated or disruptive individuals.
Remove equipment if staff safety is compromised.
Any physical interference, harassment, or unsafe behavior toward staff may result in immediate termination of services without refund.
8. Equipment Protection & Damage
The client is financially responsible for damage caused by guests, including but not limited to:
Liquid spills
Equipment tampering
Physical damage
Theft
Repair or replacement costs will be billed accordingly.
9. Photobooth Internet & Sharing
The photobooth includes its own internet connection, and venue WiFi is not required.
In the event of temporary connectivity issues:
Photos and videos will continue to be captured normally.
All captures will be securely saved.
An event gallery link will be shared with the host once service is restored.
The host may then share the gallery with guests so they can access their images.
DJ SoundPhaze Events is not responsible for third-party internet interruptions or carrier delays beyond reasonable control.
10. Media Release
Unless otherwise requested in writing, DJ SoundPhaze Events may use event photos or videos for:
Website
Social media
Marketing and promotional materials
Clients may request specific images be excluded from promotional use.
11. Force Majeure
DJ SoundPhaze Events is not liable for failure to perform due to circumstances beyond reasonable control, including but not limited to:
Natural disasters
Power outages
Venue restrictions
Government orders
Emergencies
12. Limitation of Liability
DJ SoundPhaze Events shall not be liable for indirect or incidental damages.
Maximum liability shall not exceed the total amount paid for services.
13. Agreement
By booking services and submitting payment, the client acknowledges that they have read, understood, and agreed to these Terms & Conditions.